Locations

Below are details from 2014 Reservations

The top half of the table is for the reservation process. The bottom half is for the approval we need to get and extra services the building provides (i.e. access).

- Etcheverry Cory Bechtel Soda Hearst Mining Building Hearst Mining Circle
Rooms to Reserve 3102, 3105, 3106, 3107, 3108, 3109, 3111, 3113 237, 241, 247, 277, 285, 289, 293 Sibley Auditorium, Garbarini Lounge 306 HP Auditorium, 310, 320, 373, 380, 430-438 Wozniak Lounge (not mandatory) Lobby, 290 Outside
Reservation Contact online system online system Susan Madison Michael-David Sasson (with a TBP officer's approval) Susan Madison Susan Madison
Position - - Facilities/Project Manager Reservation Manager Facilities/Project Manager Facilities/Project Manager
email ude.yelekreb|seruts#ude.yelekreb|seruts ude.yelekreb|seruts#ude.yelekreb|seruts ude.yelekreb.eoc|nasus#ude.yelekreb.eoc|nasus ude.yelekreb.sc|nossasm#ude.yelekreb.sc|nossasm ude.yelekreb.eoc|nasus#ude.yelekreb.eoc|nasus ude.yelekreb.eoc|nasus#ude.yelekreb.eoc|nasus
Phone - - (510) 643-2055 (510) 643-6002 (510) 643-2055 (510) 643-2055
Office Location 1XX Sproul (?) 1XX Sproul (?) 205 McLaughlin Hall 379 Soda 205 McLaughlin Hall 205 McLaughlin Hall
Forms & Confirmations email confirm email confirm - - Blank Reservation Form, Reservation Request Packet and Completed Forms, Request Confirmation, Letter to Susan Blank Reservation Form, See Completed forms and confirmation part of packets (see column to the left)
Building Access someone in committee should have cardkey, rooms will be unlocked by student res someone in committee should have cardkey, rooms will be unlocked by student res, Physical key for 293 Susan will arrange for unlocking Get keycard and keys from Soda Front Desk the week before the event Jennifer (see below) will arrange a work order to unlock the main door of Hearst -
Security we must provide CSO walking around CSO walking around SPO stationed CSO Walking around SPO stationed here SPO from HMMB
Reservation Cost none none none none $1100 previous to 2013, free for E4K 2013 & 2014 (except custodial) none
Notes Have the following prepared before submitting request online: 1. building manager approval, 2. custodial work order 3. security work order. They will ask for proof before approval, but generally work pretty quickly once they have the information they need. Have the following prepared before submitting request online: 1. building manager approval, 2. custodial work order 3. security work order. They will ask for proof before approval, but generally work pretty quickly once they have the information they need. 293 reserved from 205 (confirm?) Cory (not through web) A decent replacement for Stanley, but not perfect. Used for closing ceremony in 2014. Susan will request 1. letter written to her for permission to use on weekend 2. COE sponsor (Dale Masterson - must be present at event) 3. Chartstring for custodial (see Janitorial PPCS) We get Soda through TBP. We need a TBP officer to approve our usage and tell Michael. (Prez or VP would be best). We also need a TBP chart (charge) string to pay for any janitorial fees Soda incurs. We get this from the TBP Prez (maybe VP). In order to eat food here we need a proof of liability insurance from the food vendor. See food-order-permits-and-insurance. This is where we intended to have lunch last year around but got rained out. Arrange with PPCS to have trash bins delivered (see Janitorial PPCS).
Approval Through Dan Essley Scott McNally - Michael-David Sasson Jennifer Teverbaugh -
Position Bldg Manager Bldg Manager - Reservation Manager Bldg Manager -
Phone Number (510) 642-7789 (510) 917-3511 - - (510) 643-1582 -
email ude.yelekreb.cun|yelssed#ude.yelekreb.cun|yelssed ude.yelekreb.scee|yllancm#ude.yelekreb.scee|yllancm - - ude.yelekreb|trefinnej#ude.yelekreb|trefinnej -
Office Location 6161 Etcheverry Hall 253 Cory Hall - - 298 HMMB (it's inside doors labeled 290-292) -
Notes Try to find him in person. Rarely responds to email. Look at his office hours on his door or call the number listed there. Find him in person. Will not respond to email. - There is an online system to check room reservations. The coordinator needs to go by Soda Hall the week before the event and pick up the keys and get keycard access to the building and Wozniak Lounge for the weekend. You need her approval for the use of HMMB and she will set up the janitorial services (garbage, bathroom restocking, opening doors). -

For security reasons, please do not post room reservation chartstrings here. Contact Dale for approval to use previous year's chartstring and look through documents on Google Drive to find the chartstring.

Below are details from prior to 2014 Reservations

The top half of the table is for the reservation process. The bottom half is for the approval we need to get and extra services the building provides (i.e. access).

- Etcheverry Cory Stanley Soda Hearst Mining Building Hearst Mining Circle
Rooms to Reserve 3102, 3105, 3106, 3107, 3108, 3109, 3111, 3113 237, 241, 247, 277, 285, 289, 293, 299 (299 not used for E4K 2013) 105, 106, Atrium 306 HP Auditorium, 310, 320, 373, 430-438 Wozniak Lounge (not mandatory) Lobby Outside
Reservation Contact Joan Chamberlain Joan Chamberlain Joan Chamberlain Michael-David Sasson (with a TBP officer's approval) Susan Madison Susan Madison
Position COE Room Reservation Coordinator COE Room Reservation Coordinator COE Room Reservation Coordinator Reservation Manager Facilities/Project Manager Facilities/Project Manager
email ude.yelekreb.ec|naoj#ude.yelekreb.ec|naoj ude.yelekreb.ec|naoj#ude.yelekreb.ec|naoj ude.yelekreb.ec|naoj#ude.yelekreb.ec|naoj ude.yelekreb.sc|nossasm#ude.yelekreb.sc|nossasm ude.yelekreb.eoc|nasus#ude.yelekreb.eoc|nasus ude.yelekreb.eoc|nasus#ude.yelekreb.eoc|nasus
Phone (510) 643-1713 (510) 643-1713 (510) 643-1713 (510) 643-6002 (510) 643-2055 (510) 643-2055
Office Location 750 Davis Hall 750 Davis Hall 750 Davis Hall 379 Soda 205 McLaughlin Hall 205 McLaughlin Hall
Forms & Confirmations 2012 Room Confirmations 2012 Room Confirmations Blank Invoice, Completed Invoice - Blank Reservation Form, Reservation Request Packet and Completed Forms, Request Confirmation, Letter to Susan Blank Reservation Form, See Completed forms and confirmation part of packets (see column to the left)
Building Access Need to get keycard and rooms unlocked Need to get keycard and rooms unlocked, Physical key for 293/299 Need to get keycard and rooms unlocked Get keycard and keys from Soda Front Desk the week before the event Jennifer (see below) will arrange a work order to unlock the main door of Hearst -
Security we must provide CSO walking around CSO walking around Campus Police Officer Stationed Here Walking around CSO Stationed Here CSO walking around
Reservation Cost none none $1525 none $1100 previous to 2013, free for E4K 2013 none
Notes - 1. After approving E4K 2013, Scott mentioned that he hoped we could find another location for future E4K events because he is worried about students wandering to the labs on other floors. However, there really isn't any other building that can serve our needs for hosting activities that is within a reasonable walking distance. Try to contact Scott early (Fall Semester?) to get his approval, or at least let him know about the event, and assure him that there will be plenty of people watching the staircases. 2. 293 and 299 are reserved from 205 (confirm?) Cory (not through Joan) For E4K 2012 and 2013, this building was the biggest pain to reserve. They are not receptive to our program and always waited until the last week or two to approve our use. Try to contact them as early as possible. Professor Terry Johnson is helpful for resolving any difficulties with Stanley reservations. We get Soda through TBP. We need a TBP officer to approve our usage and tell Michael. (Prez or VP would be best). We also need a TBP chart (charge) string to pay for any janitorial fees Soda incurs. We get this from the TBP Prez (maybe VP). In order to eat food here we need a proof of liability insurance from the food vendor. See food-order-permits-and-insurance. This is where we intended to have lunch last year around but got rained out. Arrange with Susan to have trash bins delivered.
Approval Through Dan Essley Scott McNally Susan Marqusee, Harry Stark, Eddie Cazarez Michael-David Sasson Jennifer Teverbaugh -
Position Bldg Manager Bldg Manager Bldg Manager Reservation Manager Bldg Manager -
Phone Number (510) 642-7789 (510) 917-3511 (510) 666-3306 - (510) 643-1582 -
email ude.yelekreb.cun|yelssed#ude.yelekreb.cun|yelssed ude.yelekreb.scee|yllancm#ude.yelekreb.scee|yllancm ude.yelekreb|eesuqram#ude.yelekreb|eesuqram ude.yelekreb|kratsh#ude.yelekreb|kratsh ude.yelekreb|zerazace#ude.yelekreb|zerazace - ude.yelekreb|trefinnej#ude.yelekreb|trefinnej -
Office Location 6161 Etcheverry Hall 253 Cory Hall 174E Stanley Hall - 298 HMMB (it's inside doors labeled 290-292) -
Notes Try to find him in person. Email won't work. Look at his office hours on his door. We had to get his approval with a good student to parent ratio Per Room: (20-30 kids) (6-10 UCB Students) (15-20 Parents) (30 organizers for the whole event). We had to get the rooms unlocked the night before which we setup with Mark Davis and Jo Bullock. The coordinator also got key card access to the building. - There is an online system to check room reservations. The coordinator needs to go by Soda Hall the week before the event and pick up the keys and get keycard access to the building and Wozniak Lounge for the weekend. You need her approval for the use of HMMB and she will set up the janitorial services (garbage, bathroom restocking, opening doors). -

List of Resources on this page

  1. E4K2012 HMMB - Moore Lobby - Reservation.pdf
  2. E4K2012 Betchel Terrace and Hearst Mining Circle - Reservation.pdf
  3. E4K2013_Stanleyhall_invoice_complete.pdf
  4. E4K2012 Etch-Cory Room Confirmations.pdf
  5. E4K2012 Letter to Susan.doc
  6. E4K2012_Stanleyhall_invoice_blank.xlsx
  7. E4K2012 COE Space Reservation Confirmation.pdf
  8. E4K2012 COE Space Reservation Forms.pdf
  9. E4K2013 Stanley Hall Usage Proposal